Policies, Terms and Conditions

Perth and Kinross Heritage Trust (the ‘Trust’) maintains this website (the ‘Site’) for your personal information, communication and to promote the organisation’s activities.

You are welcome to browse the Site and enjoy its content. You may download material displayed on the Site for non-commercial, personal use only. This is provided that you also retain all copyright and other proprietary notices contained on the materials. You are not permitted to distribute, modify, transmit, reuse, re-post, or use the content of the Site for public or commercial purposes, including the text, images, audio, and video without a prior arrangement or seeking consent from the Trust to do so. Your access to and use of the Site is also subject to the Trust’s Terms and Conditions, Privacy Policy, Data Protection Policy, and all other applicable laws. By accessing and browsing the Site, you accept, without limitation or qualification, the Terms and Conditions of the Site and the terms of the Privacy Policy and Data Protection Policy, all of which are detailed below.

Terms and Conditions

You should assume that everything you see or read on the Site is copyrighted unless otherwise noted and may not be used except as provided in these Terms and Conditions or in the text on the Site without the written permission of Perth and Kinross Heritage Trust.

Any unsolicited communication or material you transmit to the Site by electronic mail or otherwise, including any data, questions, comments, suggestions, or the like is, and will be treated as, non-confidential and non-proprietary. Anything you transmit or post may be used by the Trust or its affiliates as described in the Trust’s ‘Privacy Policy’ and ‘Data Protection Policy’, including, but not limited to, reproduction, disclosure, transmission, publication, broadcast and posting. Furthermore, Perth and Kinross Heritage Trust shall be bound by its ‘Privacy Policy’ and ‘Data Protection Policy’ in the use of any ideas, concepts, know-how, or techniques contained in any communication you send to the Site for any purpose whatsoever including, but not limited to, developing, creating and marketing products using such information.

Images of people or places displayed on the Site are either and property of, or used with permission by Perth and Kinross Heritage Trust. The use of these images by you, or anyone else authorised by you, is prohibited unless specifically permitted by these Terms and Conditions, specific permission provided elsewhere on the Site or through seeking written permission from the Trust. Any unauthorised use of the images may violate copyright laws, trademark laws, the laws of privacy and publicity, and communications regulations and statutes.

The trademarks, logos, and service marks (collectively called ‘Trademarks’) displayed on the Site, are Trademarks of Perth and Kinross Heritage Trust, it’s funders, partners and others. Nothing contained on the Site should be construed as granting, by implication, estoppel, or otherwise, any license or right to use any Trademark displayed on the Site without written permission of the Trust or such third party that may own the Trademarks displayed on the Site. Your misuse of the Trademarks displayed on the Site, or any other content on the Site, except as provided in these Terms and Conditions, is strictly prohibited.

Privacy Policy

Perth and Kinross Heritage Trust (‘the Trust’, ‘we,’ ‘us’ or ‘our’) operates a website located at pkht.org.uk (the ‘Site’) from which users can gather information concerning news and services provided by the Trust. This Privacy Policy covers our treatment of personally identifiable information (personal data) that we collect when you access the Site and when you use our services.  This forms a part of the broader Trust Data Protection Policy (see next drop-down section).

Perth and Kinross Heritage Trust knows that how information about you is used and shared is very important to you and we strive as an organisation to treat your information lawfully, respectfully and with due consideration. The Trust complies with the eight Data Protection Principles issued by the Information Commissioners Office. By visiting pkht.org.uk you are accepting and consenting to the practices described in this Privacy Policy.

Controllers of Personal Information
Any personal information provided on or gathered through this website is controlled by the staff of Perth and Kinross Heritage Trust through their office at The Lodge, 4 York Place, Perth, PH2 8EP.

What Personal Information About Web Users Does the Trust Gather?
The information we collect from website users helps us to improve the experience and functionality of pkht.org.uk. We use this information to process deliver services, process sales and respond to enquiries submitted via the ‘contact us’ page. We also use this information to improve our platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf.

Automatic Information: we receive and store certain types of information whenever you interact with us. For example, like many websites, we use ‘cookies’ and analytics where we obtain certain types of information when your Web browser accesses pkht.org.uk. A number of companies offer utilities designed to help you visit websites anonymously.

E-mail Communications: we will respond to enquiries submitted via our ‘contact us’ form using the e-mail address you provide to us in the form. Depending on the nature of the enquiry we will retain your email address to enable us to contact you in future with further information or opportunities related to your initial enquiry. If you do not want to receive further e-mails or other mail from us, please indicate your communication preferences when we respond to your enquiry.

What About Cookies?
Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your Web browser to enable our systems to recognise your browser and to provide various features.

The ‘Help’ menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Additionally, you can disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on’s settings or visiting the website of its manufacturer. However, because cookies allow you to take advantage of some of pkht.org.uk’s features, we recommend that you leave them turned on.

Does the Trust share the Information it receives?
Information about our supporters and clients is very important to us and we do not sell it to other organisations. Pkht.org.uk shares web user information only as described below:

Third Party Service Providers: We may employ other companies and individuals to perform functions on our behalf (e.g. Paypal, SurveyMonkey, Eventbrite, GoogleAnalytics). Examples include processing book sales and donations, analysing data, providing marketing assistance, providing search results and links (including paid listings and links), processing form submission data. They have access to personal information needed to perform their functions, but may not use it for other purposes. Further, they must process the personal information in accordance with this Privacy Notice and as permitted by the UK’s Data Protection Act.

Protection of the Trust and Others: We share personal information when we believe this is strictly necessary to comply with the law; enforce or apply our Conditions of Use and other agreements; or protect the rights, property or safety of Perth and Kinross Heritage Trust, our supporters, website users or others. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. This does not include selling, renting, sharing or otherwise disclosing personally identifiable information from supporters, clients or other website users for commercial purposes in a way that is contrary to the commitments made in this Privacy Notice.

With your consent: other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.

If we ever have need to transfer personal information to countries outside of the European Economic Area in the course of sharing information as set out above, we will ensure that the information is transferred in accordance with this Privacy Notice and as permitted by the applicable laws on data protection.

How Secure Is Information About Me?
We work to protect the security of your information and employ the third party company PayPal to process all financial transactions.

We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.

What About Third-Party Advertisers and Links to Other Websites?
Our site may include links to other websites. These have been carefully selected and checked to provide additional relevant information to website users and to support or recognise the work of partner organisations and funders. We do not host marketing or promotional adverts from third-party advertisers, or Internet advertising companies working on their behalf on our website. Nor do we provide any personally identifiable customer information to such advertisers or third-party websites.

What Information Can I Access?
Under the General Data Protection Regulation you have the right to request a copy of any information that the Trust holds about you and your interactions with pkht.org.uk. This can be done by contacting a Trust member of staff. Further details of you rights can be found in our Data Protection Policy (see next drop-down section).

What Choices Do I Have?
As discussed above, you can always choose not to provide information, even though it might be needed to make a purchase, an enquiry or sign-up to an activity or event.

You may be able to add or update certain information on certain pages. When you update information, we usually keep a copy of the previous version for our records.

If you do not want to receive e-mail or other mail from us, please indicate your preference when communicating with us.

Are Children Allowed to Use pkht.org.uk?
Socantscot.org does not sell products or display information that might be considered unsuitable for children or for purchase by children. However, our products are generally aimed at an adult audience. If you find content that you think may be unsuitable for children, please let us know.

Notices and Revisions
If you have any concern about privacy at pkht.org.uk, please e-mail us a thorough description and we will try to resolve the issue for you.

Our business changes constantly and our Privacy Notice and the Conditions of Use will change also. Please check our website frequently to see recent changes. Unless stated otherwise, our current Privacy Notice applies to all information that we have about you that is gathered through your interaction with the website. We stand behind the promises we make, however, and will never materially change our policies and practices to make them less protective of your information without your consent.

Data Protection Policy

This Policy sets out how Perth and Kinross Heritage Trust will manage the processing of personal data to ensure compliance with the requirements of data protection legislation.

Data protection legislation has existed in the UK for many years. In May 2018, a new piece of data protection legislation comes into force in the UK (replacing the Data Protection Act [1998]) - the General Data Protection Regulation (GDPR). The new legislation extensively amends the provisions of the 1998 Act to better suit the ‘internet-age’. The GDPR applies to all data relating to, and descriptive of, living individuals defined in the GDPR as ‘personal data’. Individuals are referred to as ‘data subjects’.

To deliver Perth and Kinross Heritage Trust’s core functions, as a Scottish registered charity (SC003139) with the Office of Scottish Charity Regulator (OSCR), the Trust must create, collect, process and store personal data from a variety of data subjects such as: Trustees & staff (both potential, current and former); clients; and supporters. The Trust currently processes personal data in accordance with the Data Protection Act (1998) and this will continue to be the case with the GDPR and any future revisions to Data Protection legislation.

The Trust holds personal data (on paper, computer or other media) in three data subject categories: Supporters of the Trust (e.g. prospective, active and past project volunteers); Clients (e.g. grant applicants and holders, meeting and conference delegates, customers and services suppliers); and Staff & Trustees. This data includes name, age, contact details (address, telephone number and email address), specific health information, and the stated preferences of individuals with respect to the holding and processing of their data. We ensure this personal information is stored and processed in accordance with legal requirements and best practice. Other personal data may be captured when using the ‘contact us’ or other forms on our website and is governed by our website Terms and Conditions and Privacy Policy, this policy and relevant privacy notices associated with the respective forms.

Our use of personal data includes, but is not limited to: financial transactions with commercial customers; provision of advice to clients; maintaining a database of supporters’ participating in Trust projects; claiming Gift Aid; fundraising; providing for the election of new Trustees; and facilitating communication between staff and data subjects. As the Trust processes ‘personal data’, it is defined as a Data Controller for the purposes of the GDPR. It is exempt from registration with the Information Commissioners Officer on account of being established for not-for-profit making purposes and because it only processes information that is necessary to establish and maintain support and to provide or administer activities for people who are supporters of the organisation or have regular contact with it. The Trust also only shares processed data with people and organisations (third parties) that are strictly necessary for carrying out the organisation’s activities and only keeps this information while the individual is a supporter or for as long as is necessary for supporter administration.

Should you wish the Trust to remove your personal data please do not hesitate to contact us.  We will ask what data (specific or all) you wish to have removed, confirm with you what we can legally remove and then delete that information from our membership database within 6 weeks of your initial request.

Additional information on the UK Data Protection Act (1998) and General Date Protection Regulation can be found at: http://www.legislation.gov.uk/ukpga/1998/29/contents and www.ico.org.uk respectively. For further details on how your information is used, how we maintain the security of your information, and your rights to access information we hold on you, please see our full Data Protection Policy which is available to download using the button at the side of this page.

Cookies Policy

EU Legislation
Under the EU Privacy Directive, visitors to the Perth and Kinross Heritage Trust webpages should be fully informed about cookies used by the site and be given the option to remove them from use. If you do not wish to give consent, and acknowledge that elements of our site may not operate as designed, please see the Managing Cookies section below for help with changing your browser settings.

What are cookies?
Cookies are small text files written by a web server to your hard drive. They can only be read or edited by the web site that originally wrote them and are typically used to recognise you as the same person across each request you make to view a web page.

How do we use cookies?
We typically use cookies for the following purposes:

  • Ensure all parts of the website requested by visitors work correctly and appear quickly.
  • Alert us whenever a page on the website or the entire website is slow and not working at all.
  • Analyse how visitors use our website, so that we can continually improve it by adding more information and services and making it easier to navigate and use.
  • To remember you as a visitor.
  • To allow visitors to share our website content on social media and with friends.

Consent and cookies

Some cookies used by us are sent to your computer or mobile device as soon as the first page you view on our website is displayed. As a result we infer consent for these and other cookies if you use our website.

No personal information in cookies

None of the cookies we use contain or pass personal, confidential, financial information or any other information that could be used to identify individual visitors to the website.

Refusing cookies

Using your browser settings you are free to refuse cookies. However, for purely technical reasons this may cause errors when trying to use our website.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Policy Downloads

Links to PKHT policies made available for your information:

PKHT Data Protection Policy
PKHT Volunteer & Trainee Policy